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All SC18 hotels are located in downtown Dallas, with thousands of rooms within walking distance of Kay Bailey Hutchison Convention Center. The conference assists exhibitors who need blocks of 10+ rooms through a special early-request process. Companies holding signed agreements with SC18 are invited to submit early sleeping room block requests; details are emailed to the primary exhibitor contact. Sleeping room blocks are allocated according to each company’s accumulated “SC exhibitor priority points.”

Remember that SC-arranged hotel rooms are popular. Once the housing website opens for general attendees, the hotels near Kay Bailey Hutchison Convention Center will fill quickly. So plan to make your reservations early!

There may be a penalty for requesting room blocks and then not using them. Deadlines and details will be provided to all exhibitors holding a signed agreement with SC18.

SC18 has only one authorized contractor for arranging hotel rooms: onPeak. The conference is not responsible for hotels or rates offered by travel agents or other organizations who say they are speaking on behalf of SC18. To avoid potential problems with your reservation, please be sure to use the forms distributed by onPeak.

 

Function Space

 

SC18 is holding all function space in all major hotels located within walking distance of Kay Bailey Hutchison Convention Center. This space will be made available to contracted SC18 exhibitors in March 2018. If a company also submits a sleeping room block request, we will attempt to locate as many of those rooms as possible within the same hotel. Function space obtained in this way involves no charge for space rental (since it is covered by the SC18 contracts), but it is expected that the exhibitor will purchase catering and/or AV through the hotel. Assignments are made according to each company’s accumulated “SC exhibitor priority points” and past history of usage.

There may be a penalty for reserving function space and then not using it. Deadlines and details will be provided to all exhibitors holding signed agreements with SC18.

Remember that SC-arranged function space is popular. Most of the “best” locations will be allocated in March, so plan to get your requests in on time!

 

Important Deadlines

 

January 2, 2018 – Requests open for early-assignment exhibitor room blocks

January 2, 2018 – Requests open for hotel meeting room and function space for exhibitors

January 26, 2018 – Requests close for early-assignment exhibitor room blocks

January 26, 2018 – Requests close for hotel meeting room and function space for exhibitors

February 19–March 2, 2018 – Exhibitors receive hotel meeting room and function space allocations

March 19–30, 2018 – Exhibitors receive room block allocations

September 14, 2018 – Occupancy lists due for exhibitor housing blocks